Understanding of Business Processes Samples †MyAssignmenthelp.com

Question: Discuss about the Understanding of Business Processes. Answer: Introduction The business process is defined as any system that an organization follows to achieve targetted goals which involve a series of tasks or activities. This will ensure proper running of the business. For the purpose of making strategic decisions and planning objectives, corporate executives need a solid understanding of business processes within the organization. It involves understanding the planned business processes to effectively operate the business, as well as understanding the control over the processes. Thus a clear, concise and complete document of business processes is required to deliver the auditors for the further risk assessment processes. Data Flow Diagrams Data flow diagram is a form of a document that represents the reference and destination of data in a graphical form. Data flow diagrams are typically used to show the flow of data through a companys information system. Therefore a data flow diagram offers an overview of the system. The data come after it flows and processes. It also shows where the information goes. The use of DFD to enable functional decomposition has to be additionally subdivided. Therefore, DFD can provide a perfect system, as well as a complete view of the processes showing the activities within the system. In data flow process there is a speed of data between a data flow processes, stores, destinations and its sources. Data of the data stores and the source or destination should go through the data transformations process. Data flows define the proper running of data within the system. The only exception is when the data flow between a process and a data store. Data flows are labeled to show how and in what spee d the data is flowing. Subdividing the DFD data flow diagrams The details of the DFD are gradually divided into both low levels and high levels. This is to increase the amount of flow. Apart from this, different users have different needs, and several levels are maintained to meet the different requirements. The high-level DFD is referred as the reference diagram because it provides the readers with the summary of the system. It typically shows how does the data flow, that is the source and destination of systems data flow. Also known as the data source and data destination. Payroll systems provide time card data in various departments and help to calculate the human resources being put into the system in a more convenient way. The system processes and produces these data: - A- various payments and tax reports for the tax agencies B- salary of the employees, C- dropping cheques after calculating the data in payroll accounts D- payroll Information for management purposes. Flowcharts A flowchart is an illustrated, analytical technique that describes some aspects of the information system in a clear, concise, and logical way. Flowcharts record how the business process is done and how the documents flow from the organization in a step to step way. They are also used to analyze business processes and helps to improve the document flow. Most flowcharts describe transaction processes of a company and describe the flow of data within the complete the system. Types of flowcharts Document flowcharts were developed to clarify the flow of document and data in areas of responsibility within an organization. They discover documents from their graves in which the origin of each document is discovered and its distribution, purpose, nature and the flow of it is completely shown. A special type of flow chart for describing, analyzing, and evaluating internal controls is used internally to control internal flows. They are used in the procedure responsible for generating unusable delays, inadequate isolation of duties, such as adequate communication flow, unnecessary complexity in document flow, or identifying systems vulnerabilities or inefficiencies. Business Process Diagrams The business process diagram is a great way to describe the various activities affecting the revenue cycle. For example, different steps and activities in a business process showing the flow of products or services. One of them is getting orders, confirming customer order acceptance, confirming inventory, and checking customer's credit. Similarly, many activities have been included in the expenditure cycle. The goods are ordered by the customer, the customer then has to pay the bill, and then the business will be collecting the customer's payment. Conclusion Since the documentation is basic for specialists, it is basic for the evaluators too to get a solid cognizance of the business' genuine purposes. Business frames with the objective of giving effective documentation is another step. This suggested that the specialists need to understand distinctive documentation methodologies with the objective that they can accurately reflect them on the business practices. Consequently, specialists are constantly required to learn new customs and gadgets and to invigorate their documentation techniques in order to meet the diverse needs of the calling. It involves understanding the boundaries of each of the aforementioned methods so that various methods required to meet the needs of the user can be added.